Understand
A written current-state map
Document the trigger, steps, tools, handoffs and obvious friction in the one chosen workflow.
Workflow tidy-up · Worcester
Workflow automation for Worcester small businesses, fixed £149
Choose one admin process that feels clumsy or repetitive. WellKept Digital will map it, simplify it and make one agreed practical improvement using your existing tools where sensible.
Fixed scope: one clearly defined workflow. Discovery, approval and handover can all be handled asynchronously.
One process at a time
Turn a recurring nuisance into a clearer routine
The best starting point is a process you can describe from beginning to end, including who does what and which tools are already involved.
- An enquiry moving into a reply and follow-up
- A quote request being collected and prepared
- A booking or appointment handoff
- Repeat admin involving files, statuses or reminders
What the £149 covers
A small, concrete piece of operational improvement
Simplify
A clearer future-state
Remove avoidable steps and identify where a template, connection or low-risk automation is appropriate.
Implement
One agreed tidy-up
Set up the agreed bounded change, then provide a short written handover so the new routine is understandable.
Good fit
Defined, repeatable and low risk
A suitable workflow has a clear start and finish, repeats often enough to matter, and can be improved without rebuilding the whole business system.
Needs a different scope
Large or business-critical systems
Multi-department transformations, bespoke software, high-risk financial or compliance decisions, and several connected workflows are not bundled into the £149 tidy-up. They need separate assessment.
Asynchronous by design
Explain it in the format you already have
01
Send the current steps
A rough list, screenshots or a short screen recording can be enough to begin. A polished process document is not required.
02
Answer written questions
Any gaps can be clarified by email, without a discovery interview.
03
Approve the change
The proposed boundary and implementation are written down before access or paid work begins.
04
Receive the handover
The updated process and any important operating notes are returned in a concise written format.
Questions
Workflow tidy-up FAQs
Do I need to attend a discovery call?
No. You can send the current steps and context through the form or to support@wellkeptdigital.co.uk. Clarifying questions, scope and approval can stay in writing.
Does the service include every workflow in my business?
No. The fixed price covers one clearly bounded workflow and one agreed tidy-up. Additional workflows require separate scope.
Are new software subscriptions included?
No. The work favours existing tools where sensible. If a paid app, subscription or licence could help, its cost and purpose are raised before you approve it.
Can you guarantee a particular time or money saving?
No. The goal is a clearer, less awkward process, but no specific saving or business result is promised before the workflow has been understood and used.
Start with the annoying bit
Write down the task your business keeps repeating
Send the trigger, current steps and desired outcome. You will receive a written fit response before the fixed-scope tidy-up begins.
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